The City of West Palm Beach Office of Small Minority & Women Business Programs is soliciting proposals from qualified and experienced proposers to provide public relations and marketing services. The type of public relations and marketing services include, but are not limited to the following:
- Branding
- Supplier Diversity Program Communications
- Projected or upcoming business opportunity marketing
- Graphic Design, Publication creation
- Public and Media Relations
- Social Media
- Digital Marketing
- Video production
It is important the City contract with reliable and qualified Proposers. The City will check references to help determine the most desirable Proposer. The City does not select a Proposer solely on cost but will consider all factors. Cost must accurately reflect the complete charges for each type of work. The City has established a budget of $18,000 annually for public relations and marketing services for these programs.
How to Obtain Solicitation: Solicitation documents may be acquired electronically by registering and logging onto the City of West Palm Beach’s third party website, DemandStar at: https://network.demandstar.com/for-business
Bids must be received and time-stamped by the Procurement personnel no later than the deadline. Proposers are responsible for insuring that their proposal is time-stamped by Procurement personnel by the deadline indicated. The City shall not be responsible for any delays caused by any occurrence.
One (1) original, one (1) electronic version and one (1) copy of the Proposal shall be submitted. Proposals shall be placed in a sealed envelope, marked in the lower left-hand corner with the solicitation number, title, submittal deadline date and time. Envelope Must Be Identified as RFP No. 23-24-213 ES – SBE/MWBE Public Relations and Marketing.
The solicitation and any addenda posted by the City on DemandStar are the only official procurement documents. The City does not post procurement solicitations on other third-party sites and is not responsible for the content posted on any third-party site other than DemandStar.
LOBBYING PROHIBITED. Contact by a Bidder (or anyone representing a Bidder) regarding this solicitation with the Mayor, any City Commissioner, officer, or City employee other than an employee of the West Palm Beach Procurement Division is grounds for disqualification.
Schedule
The Procurement Division may change any of these dates or times, as it deems necessary. All times are local time, West Palm Beach, Florida.
Final Questions Due July 10 , 2024 at 5:00 p.m.
Proposal Submittal Deadline July 30, 2024 at 3:00 p.m.
City of West Palm Beach
Procurement Division – 5th Floor
401 Clematis Street – City Hall
West Palm Beach, FL 33401
Questions or requests for information regarding this solicitation should be addressed only to:
Eileen Shepherd, Procurement Specialist
Email: Procurement@wpg.org
Dir: 561-822-2031
Main: 561-822-2100
